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Privacy Policy

Effective Date: 1 February 2026

At The Property Race Day, we take your privacy seriously. This event is organised and managed by The Property Race Day Committee.
 


This Privacy Policy explains how we collect, use, store, and protect your personal data when you engage with us—whether through our website, events, communications, or otherwise.
 

1. Information We Collect

We may collect the following personal data:
 

  • Name, email address, phone number, and postal address
  • Company name and job title (if applicable)
  • Payment or invoicing details (where relevant)
  • Dietary or accessibility requirements (for event attendance)
  • Photographs or videos taken at the event
  • Any other information you provide via forms, emails, or conversations with our team
     

2. How We Use Your Data

We use your data to:
 

  • Manage your attendance at Property Race Day
  • Send event updates and communications
  • Process payments or issue invoices (if applicable)
  • Send follow-up messages, such as thank-you notes or event summaries
  • Promote future Property Race Day events
  • Ensure health, safety, and accessibility at the venue


3. Legal Basis for Processing

We process your data based on:
 

  • Your consent (which you can withdraw at any time)
  • A contract with you (e.g. ticket or sponsorship)
  • Legal obligations
  • Our legitimate interest in running and improving the event


4. Sharing Your Data


We do not sell your data. We may share it with trusted third parties only when necessary, such as:
 

  • Venue or catering providers (for dietary/accessibility needs)
  • Event photographers or videographers
  • Payment or ticketing service providers


All third parties are required to handle your data in line with UK data protection laws.

5. Data Retention

We keep your data only as long as needed for the purposes above or as required by law. Event photos and videos may be retained for promotional or archival purposes unless you ask us not to.

6. Your Rights

Under UK GDPR, you have the right to:
 

  • Access your personal data
  • Request correction or deletion
  • Object to or restrict certain uses
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)


To exercise your rights, contact: privacy@thepropertyraceday.com

7. Data Security

We use appropriate technical and organisational measures to protect your data from unauthorised access, alteration, or loss.

8. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website and, where appropriate, communicated to you directly.

Contact Us

If you have any questions about this policy or how we handle your data, please contact:

The Property Race Day Committee
Email: privacy@thepropertyraceday.com